The Congress will take place at the International Convention Center Ghent (ICC Ghent, address: Van Rysselberghedreef 2, 9000 Ghent). Pictures from the ICC Ghent are available here. How to get to Ghent: see here and below. Hotels and hostels can be found on booking.com and here .
If you come by plane: the easiest way to reach Ghent from Brussels International Airport is to take the train because the railway station is in the basement of the airport, at level -1. There are direct train (no changes) that takes you to the Gent Sint-Pieters station in 56 min (other trains are available as well, but with changes in Brussels). If you have luggages, it is easier to take a taxi from the station (there are always taxi's available, V-Tax +329222 22 22) to the hotels in the center (about 10 min driving). The Conference venue ICC Ghent (Van Rysselberghedreef 2, 9000 Gent) is only a 10 min walk from the Gent Sint-Pieters railway station. You can buy your train tickets at http://www.belgianrail.be/en/ using "from: Brussels Airport”, and "To: Ghent St Pieters", choose the dates, pay by credit card and receive a pdf of your tickets that you have to print and take with you. Ghent’s public transport network is operated by the Flemish Transport Company De Lijn, and consists of trams and buses (view here a full map). A useful tram is line 1 which connects the train station Sint Pieters with the city centre (e.g. Castle Gravensteen) and can be used to reach the Congress Venue (ICC Ghent) from downtown: about every 6 min, from 6 AM until 11 PM, see downtown stops below. Exit from the tram at stop “Van Monckhovenstraat” and walk 7 min across the Citadelpark to get to the entrance of the ICC. “De Lijn” buses also stop in front of the entrance of the ICC (stop “Ledeganckstraat”). You can buy a ticket or pass on an electronic card from a ticket machine at the stop, in a Lijnwinkel store or at a sales point. Always scan your ticket before taking a seat on the bus or tram.
Tram Line 1: General and Detailed view
By car: plan your itinerary to the ICC Ghent using the link here. A parking (for 70 cars) is available just under the ICC (€ 7,00 per day) or a much larger parking is available under the Gent Sint-Pieters railwaystation, with access from the R4, the ring around the city (1500 parking spaces). Check here for more info about parking in Ghent. The center of Ghent is a low emission zone, please inform yourself about these regulations here.
By train: for timetables and reservations for high speed connections from Paris try the Thalys website. London also has a high speed connection with information available from the Eurostar website. Other European rail connections can be found here.